For those who are wondering how to record PayPal transactions in QuickBooks, we have the best possible blog post on the Internet. Yeah! we do mean it!!

PayPal is among the most popular money-transfer services in the business. If you do most of your transactions using PayPal, you’ll require a reliable network for accountancy. Several consumers have developed a habit of documenting PayPal purchases in Bookkeeping.

They want to preserve documentation of these transactions, or possibly fees and payouts, because they are professionals. PayPal and QBs both allow consumers to input or maintain information. You could utilize the Banking function to incorporate PayPal-processed invoices into the QB accountancy system.

This bookkeeping software works nicely with PayPal or might conserve time when physically documenting purchases. This guide will explain to you how to record PayPal transactions in QuickBooks. Intuit Bookkeeping’s Services section additionally has the Transfer IIF function. This approach is also suitable for capturing them.

Read more about the techniques for documenting PayPal purchases in QuickBooks and their specifics…..

QuickBooks is critical in managing your transaction information and helps you maintain a record of PayPal payments. As is usually recognized, customers frequently count on PayPal to perform online payments since it is a reliable medium for transferring money over the web.

By documenting PayPal purchases in QuickBooks, you may access PayPal payment information inside your accounting system. As a consequence, you can easily trace PayPal payments.

But, there is no straightforward way to document the PayPal payment within Bookkeeping. You must obtain the activity from your PayPal profile and view the retrieved document in QuickBooks. You can use the IIF and CSV document standards for this importing method. Let’s look at how to record PayPal transactions in QuickBooks.

How to Record PayPal Transactions in QuickBooks?

Let’s dive in and see the process of recording PayPal transactions in QuickBooks.


You must have accessibility to both systems to document PayPal-processed purchases in Bookkeeping. As a consequence, integrating PayPal with Bookkeeping is essential. To begin, launch the QB program.

You may select which banking profile to utilize from the Banking Accounts menu. The Banking choice could then get chosen from the Banks section. You could run PayPal to reconcile the payment after completing specific procedures. These steps get recommended for how to record PayPal transactions in QuickBooks.

  • First, Go to QuickBooks 
  • Then, select Banking Accounts From the start page of QB.
  • After, choose your profile.
  • Now, click on Banking.
  • Then, select Banking from the options.
  • Choose a transaction to submit in QuickBooks. Check that it got completed through your PayPal profile.
  • You may examine Banking Information in your purchase. These data will assist in establishing whether the transaction gets made only through PayPal.
  • Check Supplier and Client to comprehend the payment information.
  • Now, you could now switch to PayPal.
  • Then, select Summary from the option.
  • Look for new items that get added to the list.
  • Finally, choose Activities containing Balance and Charges.

Note: This feature helps learn more about the transaction.

  • Choose a payment category.
  • Select Balancing Affecting.
  • Next, choose All Purchases.
  • Choose the + symbol to see the entire payment.

You would use it to reconcile PayPal in Bookkeeping. Following that, your purchases would be negotiated and placed into the program.

How To Cancel A Payment On PayPal? Read Here.

IIF Option To Record PayPal Transactions

Several of you might have utilized QuickBooks to transfer data. You might have come into the Transfer IIF choice when performing so. Also, you can add PayPal purchases and fees to QuickBooks using the same method.

You could locate this feature in QB’s File section, and utilities would assist you in finding this choice. You must acquire a background of PayPal payments before using the Documents option.

The whole procedure of inputting purchases and tracking PayPal charges in QuickBooks, along with the history downloading, is detailed below:

Note: As you begin this step, ensure that importation gets already enabled in Quickbooks.

  • Open a PayPal profile. You may also connect to your current profile on the site.
  • In Phase 2, select a date period.
  • Then, navigate to the My Account section.
  • Start the background.
  • The background must now get retrieved.
  • Look over the downloadable choices. Select “iif” as the file from the list.
  • Check the previously downloaded information.
  • You will have to enter account information, including the Account Title.

Note: Verify that only the information accessible in your corporation’s profile gets written during this stage.

  • It is essential to preserve the iif document.
  • Then, go to the bookkeeping software’s Documents option.
  • Select Utility.
  • Select the Import section again.
  • Next, choose Import IIF from the options.
  • To view this document, select Open.

Your understanding of recording PayPal payments in QuickBooks would finish after this process.

How Long Does PayPal Take To Send Money? Read Here.

Desktop and Online To Record PayPal Transactions In QuickBooks

Link to PayPal could get used to capturing PayPal payments in QuickBooks Pc and QBO. It is a web-based program that you can obtain. You’ll need to link your PayPal profile to your QuickBooks Digital profile. After that, you may start recording your purchases. Further about this gets discussed below.

Note: The Link to PayPal app must get installed by each consumer. Obtaining it could be impossible if it doesn’t get established. Consequently, registering PayPal purchases or charges in QB could be impossible.

  • To begin, download the Link to PayPal program.
  • After that, launch the application.
  • Then, navigate to the Banking section of this program.
  • Now, you have to add one different account.
  • After that, select PayPal.
  • Then, you have to complete all directions.
  • Enable all permissions to obtain QBO through PayPal.
  • Access your PayPal profile.
  • Then, click on Next. Click Accept and then Join.
  • Your profile would get established.
  • Then, you may now locate your PayPal purchases.
  • Finally, within the QuickBooks edition, there would be a choice for inputting or documenting payments.

Bottom Line

We discussed recording PayPal fees alongside exchanges or payouts in Bookkeeping. You could document your purchases in PayPal using many methods. With every little aspect covered, there is no reason for you to worry while implementing the procedures.

We recommend that you rectify your PayPal purchases before entering them into QuickBooks. You can begin by using QB’s Bank Accounts function. After that, you may use PayPal to finish the reconciliation procedure. You could also convert PayPal payments into the IIF file.


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